Planner module that improves your workflows with data-driven insights from the full Pronestor product suite

Looking at insight analytics

Workplace analytics and office space utilization

Pronestor Insights is an analytic module that processes data from Planner, Visitor and Display. The data is presented in a dashboard with high-level metrics that provides you with insight into the use of your meeting rooms and their booking patterns, how often meeting rooms are booked spontaneously, and how many guests are visiting your offices on specific days. For each metric you have the option to take a deep dive into the data of each room and booking to investigate and pinpoint tendencies. 

office space utilization
Get insights into behavior patterns

Office space utilization

It is essential for Pronestor that our solutions support you in your everyday work. Company facilities should always enable you in your work. If this is not the case, it will become visible with our workplace analytics system Pronestor Insights, where you can see behavioral patterns based on facility usage. Implementing our product suite is the first step, but we urge you to continuously monitor the facility availability in your organization to ensure that everything is in place to support your employees.

office space utilization

Compare your meeting rooms

Use workplace analytics to compare similar meeting rooms with different occupancy to investigate why one is more popular that the other. And measure how well meeting rooms are utilized in a size-range of rooms. This way, you will see if you can benefit from dividing a large meeting room into two smaller rooms - or the other way around.

office space utilization

Office space utilization

Pronestor Insights provides workplace analytics from two perspectives. 1. For your management, offering accurate action-points that will ensure that your existing facilities are used to their maximum. The focus is to improve the usage of existing facilities instead of adding further fixed costs to your organization. 2. For your users, as the data will point to specific metrics needed to enhance working facilities and support their work processes.

office space utilization

Reduce no-shows

Pronestor Insights provides you with facts about three types of meetings: confirmed meetings, no-shows and spontaneous meetings. With these workplace analytics, organizations can determine if they need additional rooms or if they need to optimize the usage of existing facilities. Deliver data to inspire your organization to reduce the number of no-shows, create the possibility for spontaneous meetings and track down recurring no-show bookings.

office space utilization
Pick up on visitor behavior

Visitor analytics

How many visitors do you have on your locations on a yearly basis? Or just monthly? The data from Insights can play an important role in helping your reception. Pronestor Insights can help your reception accommodate for upcoming events, know when to increase staffing, or if additional pre-registration is needed. Knowing the total amount of visitors will help you decide if your facilities need to enhance security measures to accommodate the increase in visitors.


Customer Success Stories

Providing 20 years of experience for +1,100 happy customers in 38 countries 

United Nations
Yarra Valley Water
New South Wales

Feature highlights

See the utilization of your meeting rooms

A central overview of office space utilization

Most used meeting rooms

Get detailed insight into when specific meetings rooms are booked

Peak time at your reception

Gain insight into when your reception is most occupied

Improve your meeting culture

Quantify the number of unconfirmed bookings and have a basis for improving the meeting culture


Pronestor Insights gives you the workplace analytics you need. You can see utilization per meeting room, booking peak-times, number of cancelled meetings, number of visitors and visitor flows among other things.

Yes, it is possible to fetch data from our API.

Anyone interested in optimizing the usage of your company’s meeting rooms and resources. This should of course in the end benefit your employees and their time spent at the office.

You can pinpoint meeting rooms with below normal usage, see if you need more meeting rooms with a certain capacity and even analyze if employees display a good meeting culture and cancel bookings well in advance.

Ready to make the most of your workplace?