Desk management

Desk booking software enabling reservations of desks and supporting activity-based working

booking desk

Pronestor's Desk booking system

Introducing our desk booking system enabling employees to book a desk for the coming day or week. Plan your week(s) in one, simple flow and select the time that fits your calendar and the desk attributes supporting you in carrying out your tasks. Get an easy overview of colleagues in the office and find out who sits where.

1000X1000 Confirmation On The Go

Quick desk booking system

Plan your coming week(s) in one, simple flow with our desk booking software. This way, there will be no fuzz about finding an available desk when you arrive in the office. The "Quick book a desk" feature allows you to book your desk for the coming two-week period - and if you don't come to the office every day, you can easily skip desk booking for those days.

The summary of upcoming bookings provides an easy, detailed overview, making sure you will not miss a single booking. 

workspace management software
Desk booking next to your colleagues

Desk booking software

As more and more work is becoming activity-based and projects often are carried out across departments, the need for desk booking close to colleagues is increasing. With Pronestor desk booking software, you can find out when your colleagues are in the office - and where they are. This way, you can make sure to come to the office when your colleagues are in and you can easily book your desk next to the colleague(s) you need to collaborate with. 

Management can get a quick overview of the number of employees in the office for a given week, enabling contact tracing if needed, and eliminating food waste, as lunch can be more accurately planned.

1000X1000 Floor Map

Dynamic floor map integrated in the desk booking system

With the new, dynamic floor map, it's become easier than ever to get an overview of people present in the office at a glance. The floor map is 100% based on your organization's physical floor plan, depicting which desks are in use on a given day - by whom and in which department.

The map provides an immaculate overview of your office, displaying all bookable desks and their availability - green for available, red for booked. 

desk booking system

Hot desk and flexible desks with our desk booking software

Flexible desk seating supports your workspace optimization. Our desk booking software embraces three types of desk booking applicable for various needs; fixed desks (non-bookable), flexible desks (bookable) and hot desks (book on the spot) for all your office booking needs.

workspace software

Desk management software for COVID-19 compliant offices

For the reopening of your offices, we have ensured our workspace management software supports crucial areas within a COVID-compliant office. With Max Seating Capacity you can limit the number of employees allowed on your premises and you can make every second desk unavailable for reservation.

This way you maintain the appropriate distance and avoid having to physically move desks around. The capacity limitation can be monitored in real-time to ensure compliance with your reopening phases. 

1000X1000 SSO

Single Sign-On (SSO) for O365

With single sign-on, all employees in your organization can access Workspace without having to create an account - all information will be read from the Azure AD which ensures that users are created upon first login.

Once SSO is set up, anyone who navigates to Workspace will automatically be logged in. In some cases, users may be required to log into O365 if they, for some reason, have been logged out. But in the case that they are already logged into O365, they will have direct access to Workspace.

1000X1000 Illustration Display Glass Wall

Pronestor Workspace

Pronestor Workspace gives you an easy way to find out how many people will be using the office on what days allowing you to scale facility services accordingly. Adding a max capacity even lets you fully utilize the office even if the office size is reduced as part of a hybrid strategy.

Reopen your office safely

As the lockdown gradually eases across the world, the #1 priority for businesses of any kind is to ensure a safe return to the office for all employees. However, comprehending the guidelines issued by each government is a real challenge as businesses try to ensure that their office space is accommodating to the new world, where we will be interacting and collaborating with our colleagues in different ways than before.

Customer Success Stories

Providing 20 years of experience for +1,100 happy customers in 38 countries 

United Nations
Yarra Valley Water
New South Wales

Feature highlights

Personalise your booking

Book your favorite desk

Max Seating Capacity

Set a max capacity for the office to comply with your own defined guidelines

Multiple booking options

Easy to create and book in many locations

Book on behalf of a colleague

Desk management made easy; book on behalf of others on your team


Yes, the desk booking system has a feature where you can define and communicate desk capacity to assure compliance with your guidelines

Yes, you can add criteria to your search in the desk booking software, so you are only presented for the desks that cater for your needs and wishes

Yes, as long as the person is a user in Workspace

Yes, if your colleague has turned on “show my location”, you can find them and if they are checked in at a desk. It is only for desks – not live location

Ready to see what Pronestor can do?